Data Protection

Thank you very much for your interest in our organization. We take the protection of your personal data very seriously, even when you visit our website. Your data is protected in accordance with the statutory provisions, in particular GDPR and the German Federal Data Protection Act (BDSG).

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about on data privacy rights as they pertain to the use of our website.

Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

 

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our institute’s website www.ipa.fraunhofer.de/en the controller, the:

Fraunhofer Society for the Advancement of Applied Research
Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastrasse 27 c,
D-80686 München (Munich, Germany)

On behalf of your Fraunhofer Institute for Manufacturing Engineering and Automation IPA

Nobelstraße 12, 70569 Stuttgart

(in the following referred to as ‘Fraunhofer IPA’)

Email: datenschutz@ipa.fraunhofer.de

 

You can reach the data protection representative of the Fraunhofer Institute at the above address c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de. You can reach the data protection representative of the Fraunhofer IPA at datenschutz@ipa.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

 

2. Processing of Personal Data and Purposes of the Data Processing

 

a) During your Website Visit

You can visit the website www.ipa.fraunhofer.de without revealing your identity. The browser used on your terminal device merely automatically sends information to the server of our website. The following information is recorded without your intervention and stored until it is automatically deleted:

• IP address of the requesting computer,
• Date and time of access,
• Name and URL of the retrieved file,
• Website from which access is made (referrer URL),
• the browser used and, if applicable, the operating system of your computer as well as the name of your access provider.

This also includes the IP address of your requesting terminal. This is temporarily stored in a so-called log file and automatically deleted after 4 days.

The IP address is processed for technical and administrative purposes of establishing a stable connection. This guarantees the security and functionality of our website and enables us to trace any illegal attacks if necessary.

The legal basis for processing the IP address is Art. 6 Par. 1 S. 1 lit. f DSGVO. Our legitimate interest follows from the aforementioned security interest and the need to provide a trouble-free website.

We cannot draw any direct conclusions about your identity from the processing of the IP address and other information in the log file.

Furthermore, we place cookies on the devices of our website visitors and use analytical services. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

b) Visitor Registration for Events

On a regular basis, we invite web visitors to different kinds of events. Our website visitors are able to register online.

In order to register online, our website visitors have to provide required data. These data include

• Company
• First and last name
• Address
• Email address

Should we request additional required data, we will specifically identify them (using an * for example). In addition, our website users often have the opportunity to volunteer additional information.

We process the required data mostly to identify you as event participant and to reserve a place for you, as well as to establish or implement the contract of participation with you, and to provide you with information about the event before, while and after it takes place. The aim of this is to ensure that you enjoy your participation, while enabling us to plan and guarantee a smooth course of events. If we collect your payment information for events that require payment, the data are needed to process the participation fee. The volunteered data help us to plan and organise our events in tune with your interests.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, page 1, lit. b GDPR, the data collection is necessary for the mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract. The legitimate interests of our data processing continue to be to design and optimize our website in a user-friendly manner. Furthermore, within the scope of our legitimate interests, we regularly send you by e-mail news and information on the research activities and services offered by Fraunhofer, its facilities and institutes pursuant to Art. 6 Para. 1 S.1 lit. f GDPR in conjunction with. Recital 47 p.7 and Art. 95 GDPR in conjunction with § 7 para. 3  of the German Act Against Unfair Competition Act (UWG). A legitimate interest is the existence of a legal relationship between you and us, in particular an interest in direct advertising. Our interest is, for example, to provide extensive press and public relations work in line with our position. For this purpose, the processing of the recipient's contact data is indispensable for sending information and press releases on internal changes or innovations, new developments, research projects, achievements, study results, events and other publications.

You have the right to object at any time to the processing of your personal data.

The personal data collected by us for the event will be stored until the end of the regular expiry period of 3 years after the end of the year in which the event took place and subsequently deleted, unless we are obliged by Article 6 Par. 1 S. 1 lit. c DSGVO to store this data for a longer period due to statutory storage and documentation obligations (in particular § 147 AO) or you have consented to a storage period in excess thereof pursuant to Art. 6 Par. 1 S. 1 lit. a DSGVO. In the case of an extended storage period, the data will only be processed to the extent required by a storage obligation or determined by your consent. Otherwise, the data will be blocked to prevent further processing.

Other external service providers commissioned by Fraunhofer may receive personal data for the purpose of organizing the event provided they offer a guarantee that suitable technical and organizational measures will be implemented in accordance with GDPR. In this sense, recipients can be: external service providers, printing/postal services, financial institutions. Data for which you have consented to data transmission may be transferred to other third parties.

Photos and videos will be taken to document the event in pictures. Since you can possibly be identified in these images, either directly or indirectly, they represent personal data.

The images are created for Fraunhofer and will be used for news reporting directly associated with the event as well as for internal and external reporting by Fraunhofer.

Furthermore, the images will be published for the purpose of subsequent news reporting on our media platforms such as Facebook, Twitter, Instagram or our website. This processing is required in particular to document our event and promote future events.

The legal basis for data processing is Art. 6 (1) lit. f GDPR. The purposes mentioned are legitimate interests within the meaning of the aforementioned provision.

c) The Use of Contact Forms

We offer you the possibility to contact us via the contact form "Transfer-workshops (including tour)" provided on the website. The following information is required:

• Company
• Industry
• First and last name
• Address (street, zip code, town)
• Telephone number
• Email address
• Aim of the visit
• Date
• Number of participants
• Catering required

We need your data to determine who contacted us and to be able to answer and process requests according to your interests.

The data will be processed for the purpose of contacting you upon your request and is legitimate when responding to a contact request pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR on the basis of your voluntary consent.

The personal data collected by us for the use of the contact form will be used for advertising and invoicing purposes.

Furthermore, within the scope of our legitimate interests, we regularly send you by e-mail news and information on the research activities and services offered by Fraunhofer, its facilities and institutes pursuant to Art. 6 Para. 1 S.1 lit. f GDPR in conjunction with. Recital 47 p.7 and Art. 95 GDPR in conjunction with § 7 para. 3  of the German Act Against Unfair Competition Act (UWG). A legitimate interest is the existence of a legal relationship between you and us, in particular an interest in direct advertising. Our interest is, for example, to provide extensive press and public relations work in line with our position. For this purpose, the processing of the recipient's contact data is indispensable for sending information and press releases on internal changes or innovations, new developments, research projects, achievements, study results, events and other publications.

You have the right to object at any time to the processing of your personal data.

d) When using contact forms

We offer the option to contact us via a contact form provided on the website. This involves the following mandatory information:

• Title
• First and last name
• Email address.

We require your data to determine who sent the inquiry and to be able to answer and process it. 

This data processing in response to your inquiry is necessary for the purposes of our legitimate interests pursuant to Art. 6 (1) lit. f GDPR. 

We will delete the personal data collected by us using the contact form after your inquiry has been processed.

 

3. Transfer of Personal Data to Third Parties

With exception of the above-mentioned cases of data processing by service providers on our behalf (see event registrations, use of contact form to register for a Transfer-workshop), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the affected person), the controller or the service provider or his/her vicarious agents under the following circumstances:

• You consented explicitly to the data transfer to a third party according to Article 6 para. 1, page 1 lit. a GDPR
• this is necessary for the fulfilment of a contract with you pursuant to Art. 6 Par. 1 S. 1 lit. b DSGVO,
• in the event that a legal obligation exists for the transfer pursuant to Art. 6 Par. 1 S. 1 lit. c DSGVO.

In particular, if you have registered for an event, it may be necessary for your personal data to be transmitted to an external event organizer as part of the fulfilment of the contract. When you register for an event, you will be informed who the organizer is and whether or not this is an external organizer. The organizer will process personal data within the scope of the event and, in particular, for the administration of participants.

The transfer/transmission of personal data to countries outside the EU or an international organisation shall be excluded.

 

4. Cookies

This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.

Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

We use cookies for the purpose of making the use of our offers more convenient and pleasant for you. For example, we use so-called session cookies to allow session controls or to save data entries in forms or shopping carts during the session. At the latest, session cookies are deleted when you close your browser.

On the other hand, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you (see Point ?4). When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before. These cookies are deleted after 4 weeks.

The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.

 

5. Web analysis/Tracking

LeadLab (wiredminds GmbH)

For our website, we use the Leadlab service of the service provider Wiredminds GmbH and the company’s pixel counting technology to analyse the habits of our website users. The analysis helps us to optimise our website. The service allows us to recognise, which companies visit our website. The data do not enable us to identify users directly.

In context with the Leadlab web services, we use cookies and tag pixels (also known as web or tracking bugs). These cookies and tag pixels allow our service to analyse how our website visitors use our website.The cookie stores information including personal data on the behaviour of website visitors and transmits this information directly to Wiredminds if Wiredminds does not collect it directly. Wiredminds uses pseudonyms and anonymises the data whenever possible before processing and analysing the data and creating a user profile.

Without your specifically given explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never comingled with data under a pseudonym associated with you.

To the extent that the web analysts collect IP addresses, these addresses are stripped of their last control number block upon collection to anonymise the addresses instantly.

You find the data protection statement of Wiredminds on the Wiredminds website at https://www.wiredminds.de/datenschutzhinweis/.

The provider processes the statistical data based on our legitimate interests in the optimisation of our online offerings and our web presence according to Article 6 para.1 lit. f GDPR. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. Wiredminds agrees to process the data on our behalf and in compliance with the General Data Protection Regulation (GDPR). Wiredminds also agrees to protect the rights of the affected persons.

In case you reject the collection of data and the analysis of your user activities, please use our opt-out cookie to prevent the installation of our cookies. This will prevent the future collection of data when you use our website.  The opt-out cookie in your device works only in the used browser and applies only to our website. If you delete the cookies in the computer’s cookie folder, you have to install the opt-out cookie again.

Click here to reject the opt-out tracking on this site.

 

6. Social Plugins

We use social plug-ins (media buttons) on our website. These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

For the integration of the social plug-in we use the Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is only established if a when you click on the social plug-in button.

We integrate the following social plug-in on our website:

a)    Facebook Sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Commerce.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights in your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook. Please consult the Facebook Data Protection Statement.

 

b)  Twitter Sharing by the Twitter International Company

Sometimes, information is transmitted to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of ‘US Privacy Shield’. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on the data protection in the Twitter Data Protection Statement.

 

 

c)  Xing Sharing by Xing SE

Please find more information on Xing data protection in the Xing SE Data Protection Declaration.

 

 

d)   LinkedIn Sharing by LinkedIn Ireland Unlimited Company

Sometimes, information is transmitted to the parent company LinkedIn Corporation with its domicile in the USA. LinkedIn complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Commerce.

Please find more information on LinkedIn data protection in the LinkedIn Data Protection Declaration.

 

e)  Facebook Ireland Limited: Sharing on Instagram

Information is partly transmitted to the parent company Facebook Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

For the purpose and scope of data collection, further processing and use of data by Facebook as well as your related rights and configuration options for protecting your privacy, please refer to Instagram’s privacy policy.

 

7. YouTube

Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA),  (in the following referred to as ‘Google’).

In the process, we use the ‘extended data protection mode’ option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this mode of transmission.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.

Google complies with the data protection regulation of US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Trade.

You find further information on the data protection in context with YouTube in the Google Data Protection Regulations.

 

8. Your Rights as Affected Person

You have the following rights:

• According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you may have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
• According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following:

Purposes of the data processing

The categories of personal data,

The categories of recipients to which we transmitted/disclosed or will transmit your data

The planned storage periods of data

The existence of the right to correction, deletion, restriction of processing and objection

The right to appeal

The right to know the origin of data in the event that we did not collect these data

The right to meaningful and detailed information on the existence on automated decision-making including profiling

• According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the Fraunhofer Society
• According to  Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defence of legal claims
• According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
• According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
• According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

 

Information on your Right of Objections according to Article 21 GDPR You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons, which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision. Once you file an objection, we will no longer process your personal data unless we can establish compelling evidence, which is worthy of protection and outweighs your interests, rights and privileges, or unless the processing serves the enforcement, exercise or defence of legal claims. To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it does not relate to such direct advertising. If you like to claim your right to object, an email to datenschutz@zv.fraunhofer.en will suffice.

 

9. Data Security

We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognise a secure TLS connection by the s following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

By the way, we use suitable technical and organisational safety procedures to protect your data against inadvertent or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

 

10. Timeliness of the Data and Amendments to this Data Protection Information

This data protection information is currently applicable.

Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information by clicking the link on this website: https://www.ipa.fraunhofer.de/en/data_protection.html. You may read or print this updated and amended version at any time. You should return to this page from time to time to ensure that you agree to any changes.

 

11. Existence of automated decision-making

We do not implement automated decision-making processes or profiling.

 

12. Contact Partner

If you have any questions regarding this policy, please get in touch with us.

 

13. Severability

Should individual provisions of this data protection declaration be or become invalid either in part or in its entirety or prove infeasible at any time, this shall not affect the remaining provisions of this data protection declaration. This shall apply accordingly to gaps in this declaration.